Privacy & Cookies

1. Who we are

Reeka Studios provides photography, videography, post-production, design and related creative services.

For the purposes of UK data-protection law, Reeka Studios is the controller of personal information collected through this website.

Contact details

Reeka Studios
Leeds, United Kingdom
Email: contact@reekastudios.com

Where this notice uses “we”, “us” or “our”, it means Reeka Studios.

2. Information we collect

We may collect the following information when you use this website or contact us:

• your name;
• your email address;
• your telephone number, where provided;
• your business, organisation or project name;
• information included in your enquiry or message;
• details relating to a potential booking, commission or collaboration;
• technical information provided through routine website and hosting logs, such as your IP address, browser type, device type, referring page and the date and time of access;
• your website display or navigation preference where this is stored in your browser.

Please avoid including confidential, sensitive or unnecessary personal information in a general website enquiry.

3. How we collect your information

We may collect information:

• directly from you when you complete the contact form;
• when you email, telephone or otherwise contact us;
• when you ask for a quotation or discuss a project;
• automatically through essential website functionality and routine hosting logs;
• when you choose to load or interact with third-party content, such as an embedded YouTube video.

4. How we use your information

We may use your information to:

• respond to enquiries;
• discuss, plan or provide requested services;
• prepare quotations, proposals, agreements or invoices;
• manage bookings, projects and client relationships;
• provide customer support;
• maintain the security and operation of the website;
• keep appropriate financial, contractual and administrative records;
• establish, exercise or defend legal claims;
• comply with legal or regulatory obligations.

We do not sell personal information.

We do not currently use this website for behavioural advertising or automated decision-making.

5. Our lawful bases

Under UK data-protection law, we must have a lawful basis for using personal information.

Depending on the circumstances, we may rely on:

Contract

We may use your information where this is necessary to take steps at your request before entering into a contract, or to perform a contract with you.

This may include responding to a project enquiry, preparing a quotation or delivering commissioned work.

Legitimate interests

We may use your information where necessary for our legitimate business interests, provided those interests are not overridden by your rights.

These interests may include:

• responding to business enquiries;
• managing client and collaborator relationships;
• maintaining records of communications;
• protecting the security of our website and business;
• resolving disputes and protecting our legal rights.

Legal obligation

We may process information where necessary to comply with legal requirements, including accounting, taxation and record-keeping obligations.

Consent

Where we specifically ask for consent, you may withdraw it at any time.

Withdrawing consent will not affect processing that took place before it was withdrawn.

6. Contact form submissions

When you submit the contact form, the details you enter are sent to us so that we can respond to your enquiry.

The website is hosted using Netlify, and Netlify may process form submissions and associated technical information on our behalf as a service provider.

Submitting a form does not automatically subscribe you to a marketing mailing list.

We will use the information primarily to respond to your enquiry and, where relevant, to discuss or administer a potential project.

7. Cookies and similar technologies

Cookies are small files stored on a device. Similar technologies include browser storage, scripts and embedded third-party services.

This website does not currently use advertising cookies, behavioural-tracking pixels or general website analytics tools.

However, it may use the following technologies.

Website preference storage

The website may use browser localStorage to remember a navigation or display choice you have made.

This allows the website to present the appropriate route or experience when you return.

This preference:

• is stored in your own browser;
• is not used to track you across other websites;
• is not used for advertising;
• can be removed by using the website’s reset option or clearing the site data in your browser.

The ICO’s current guidance recognises an exception for some technologies used to adapt a service’s appearance or operation to a user’s preference, provided clear information and a simple means of objecting are supplied.

Essential hosting technologies

Our hosting provider may use essential security, load-balancing, anti-abuse or network technologies required to deliver and protect the website.

These technologies are used to provide the service securely and reliably rather than for advertising.

YouTube videos

Some pages may contain videos hosted by YouTube.

We use YouTube’s privacy-enhanced embed domain where possible. However, loading or interacting with a YouTube player may still cause information to be sent to YouTube or Google, including technical information about your device and connection.

YouTube may also store or access cookies or similar information, particularly when you play a video or are signed into a Google account.

Where videos are presented using a click-to-load system, the YouTube player will not be loaded until you choose to activate it.

You can instead open a video directly on YouTube, where YouTube’s own privacy and cookie terms will apply.

The ICO specifically identifies embedded video as a situation where non-essential storage technologies may require a user choice, and its own website offers standard links when optional video-player cookies are not enabled.

8. Who handles your information

Personal information collected through this website is handled by Reeka Studios and, where necessary, by the following service providers:

• Netlify, which hosts the website and processes contact-form submissions and associated technical or security information;
• Google, where its services are used for business email, cloud storage and embedded YouTube video content.

We only provide or permit access to information that is reasonably necessary for the relevant purpose.

We may also disclose information where required by law, including to courts, regulators or public authorities.

9. International transfers

Some of our service providers, including website, email, cloud-storage or video-hosting providers, may process information outside the United Kingdom.

Where personal information is transferred internationally, we will rely on an appropriate legal safeguard where required. This may include:

• UK adequacy regulations;
• an approved international data-transfer agreement;
• the UK Addendum to the European Commission’s standard contractual clauses;
• another legally recognised transfer mechanism.

10. How long we keep information

We retain personal information only for as long as reasonably necessary for the purpose for which it was collected.

As a general guide:

• unsuccessful or general enquiries may be retained for up to 12 months after the last meaningful contact;
• project correspondence and client records may be retained for up to five years after completion where needed for contractual, insurance, accounting or legal purposes;
• invoices and financial records may be retained for the period required by tax and accounting law;
• website security logs are generally retained for a shorter period determined by our hosting provider;
• browser preference data remains on your device until it expires, is reset or is deleted by you.

We may retain information for longer where a dispute, complaint, legal claim or regulatory obligation requires it.

11. Security

We take reasonable organisational and technical measures to protect personal information against loss, misuse, unauthorised access, alteration or disclosure.

However, no internet transmission or storage system can be guaranteed to be completely secure.

12. Your rights

Depending on the circumstances, you may have the right to:

• ask for a copy of the personal information we hold about you;
• ask us to correct inaccurate or incomplete information;
• ask us to delete your information;
• ask us to restrict how your information is used;
• object to processing based on legitimate interests;
• receive certain information in a portable format;
• withdraw consent where processing is based on consent;
• complain about how your information has been handled.

Some rights are subject to legal conditions or exemptions.

To exercise a right, contact us at info@reekastudios.com. We may need to confirm your identity before responding.

13. Complaints

Please contact us first if you have concerns about how we use your information. We will try to resolve the matter promptly.

You also have the right to complain to the Information Commissioner’s Office, the UK regulator for data protection.

Information Commissioner’s Office
Telephone: 0303 123 1113
Website: ico.org.uk (opens in a new tab)

14. Links to other websites

This website may link to third-party websites and platforms.

We are not responsible for the privacy practices, content or security of those external services. You should review their own privacy notices before providing personal information.

15. Children’s information

This website is not intended to collect personal information directly from children.

Where our professional work involves children or young people, consent, safeguarding and image-use arrangements are handled separately as part of the relevant project.

16. Changes to this notice

We may update this notice when our services, website functionality, suppliers or legal obligations change.

The latest version will always appear on this page, together with the date it was last updated.